Office Payroll Assistant

This position is for a receptionist who will be responsible for assisting Payroll accounting and positively representing our client's company. Responsibilities •Process multiple bi-weekly payrolls for exempt and non-exempt employees • Maintain Training & Follow up Checklist for all Spa Team Members • Create Reservation TM Schedules and coach and use TMVAF when needed. • Hold quarterly one on ones • Prepare outgoing mail, maintain mail log, and distribute incoming mail. • Filing and file maintenance. • Client reminder calls for upcoming appointments. • Maintain inventory of office and household supplies and prepare orders for replacement materials. • Maintenance of various electronic office databases. • Customer service, in person and in written communication. • Assist with general office cleaning and maintenance including dishes, garbage, recycling and shredding. • Collate and prepare invoices and statements for mailing. • Basic payroll and bookkeeping. Qualifications At least a two year business degree with an accounting emphasis. Minimum of 3 years of heavy payroll processing experience in a multi-state environment. Experience handling bonuses, 401(k) and other benefits. Must have excellent customer-service orientation and a high degree of professionalism. Must be flexible, able to manage multiple tasks, and have strong attention to detail. Ability to effectively communicate with internal and external contacts at all levels of the organization. Excellent organizational, written and verbal communication skills. Knowledge of payroll policies, procedures, and regulations. Knowledge of general accounting and accrual principles. Experience in month-end close and reconciliation process. Strong research and resolution skills, problem solving skills, and data analysis skills. Strong documentation, record keeping and filing skills. Strong proficiency with UltiPro or similar HRIS systems, 10-key data entry and Microsoft Office software (Word, Excel, and Outlook). Excellent organizational and time management skills to prioritize and coordinate workload with minimal supervision. Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness. Ability to handle confidential information in an appropriate manner. Ability to maintain a professional demeanor at all times. Prompt and reliable attendance is an essential function of this position. Qualified candidates must be willing and available to work extended hours as needed Overtime is expected in order to keep up with all accounting and payroll deadlines, as the needs of the overall accounting department.